Manager, Administration and Operations

Introduction:

Chartered in 1983, Aga Khan University (AKU) is a private, autonomous, and self-governing international university with 13 teaching sites in 6 countries distributed across three continents. As an integral part of the Aga Khan Development Network, AKU provides higher education in several disciplines, carries out research pertinent to the countries in which it exists and has campuses, programs and/or teaching hospitals in Afghanistan, Kenya, Pakistan, Tanzania, Uganda, and the UK. As an international institution, AKU operates on the core principles of quality, relevance, impact, and access; and AKU is a model of academic excellence and an agent of social change.

Job Roles/Responsibilities:

• overall supervision of administrative and maintenance functions to ensure proper compliance of policies and smooth operations to facilitate commencement of project activities
• ensure resource planning and control in terms of allocation of resources, criteria for distribution, analysis of consumption patterns and measures to control resource abuse
• lead the fleet management of the IGHD research department at the field sites within and outside Karachi including owned as well as outsourced
• supervise and assign duties to all drivers according to the requirement of research staff
• spearheading all travel management of IGHD including; hotel arrangement, accommodation and travel arrangement including road travel and air travel at national and international level
• plan and organize Divisional Events (meetings / conferences / seminars / visits) with assistance in budgeting, logistics arrangements, financial and costing
• coordinate with travel department for issuance of tickets for traveling and accommodation of guests and research staff
• conduct administrative audits at the field sites (outside and within Karachi) to ensure strong administrative controls are in place with compliance of University guidelines and policies

Requirements:

• Master’s degree in Business/Economics/Administrative Sciences or any other relevant discipline
• 6 to 8 years of work experience on administrative position preferably at upper management level in any Health Care Organization
• Excellent communication, interpersonal, and presentation skills with the ability to describe complex ideas in clear and meaningful forms and to present data and information to various audiences
• Ability to manage time and prioritize tasks effectively
• Resilience and ability to cope up with work pressure and stringent deadlines
• Demonstrated ability to work in a professional, multi-disciplinary team as a group leader, facilitator, or participant.
• Ability to manage multiple tasks simultaneously and to work under pressure with patience and poise
• Willing to travel and work in the communities / rural field sites