Senior Procurement Specialist

Established in 1982, The Digital Imaging & Office Services Solutions of Gulf Commercial Group was created to become a leading office automation solutions provider for the thriving UAE market.

By embracing the printing industry’s phenomenal digital transformation over the years, ‘GCG-DDS’ developed a natural proclivity for new technologies and gained an enviable reputation for its expertise in integrating digital enterprise solutions of all kinds into their client’s businesses.

Keen to take a market leadership position, GCG-DDS has made the strategic decision to expand its horizons into two focused areas of operation with each carrying a new corporate identity under the umbrella of GCG’s holding company – The Ghobash Group.

Now known as GCG ENTERPRISE SOLUTIONS, the company focuses on Enterprise Information Management, Digital Transformation, and Interactive Smart Solutions, and guides our clients with the most comprehensive portfolio of business information management technology in the UAE.

• The Senior Procurement Specialist is responsible for managing and optimizing all procurement activities within the organization. This includes processing purchase requests, building strong vendor relationships, and ensuring cost-efficient supply of materials. Additionally, the role requires conducting procurement forecasting and analysis to strategically guide purchasing decisions and implementing strong inventory control measures to maintain optimal stock levels. The goal is to support the organization's operational efficiency and cost-effectiveness through strategic procurement practices.
• Processes purchase requests for stock items and on-demand items according to sales demand and coordinating with sales coordinators, logistics, and finance teams.
• Builds vendor relationships to secure the best prices on products for the company and negotiate prices when necessary.
• Gathers and prepares documents like quotes, proposals, and purchase terms and conditions from suppliers.
• Conducts procurement forecasting to anticipate material needs and ensure timely procurement actions.
• Performs thorough procurement analysis to evaluate vendor performance, cost-effectiveness, and market trends to inform strategic purchasing decisions.
• Implements and oversees inventory control measures to maintain optimal stock levels and minimize excess or obsolete inventory, ensuring a balance between availability and cost-efficiency.
• Analyses material availability, creates and manages purchase orders including tracking, checking of content to ensure cost-efficient and on-time supply of materials according to demand.
• Manages and monitors shipments and customs clearance with the freight forwarders and ensure shipments received on time.
• Maintains and updates supplier master data archives documents according to local regulations to keep the database accurate and up to date.
• Communicating with vendors & arranging the required docs for registration along with the invoice submitting and payments.
• Following up with vendors for the delivery on time, communicating all incoming shipments with the logistics team.
• Communicating with customers to share complete documents & CAF and all related processes for customer registration.
• Follow-up Processing of sales/service contract billing.
• Assisting sales staff with their CRM activities.
• Coordinating customs documents certificates with agents and logistics team to ensure a smooth customs clearance process.

• Bachelor’s degree in business administration, SCM, Procurement, Logistics Management from a recognized University or Institution.
• Certification in related SCM and Procurement is a plus.

• Computer-savvy with a working knowledge of logistics software (ERP).
• Good knowledge of MS Office.
• Knowledge of clearing and forwarding regulations.
• Experience in working with systems such as SAP / Oracle etc.
• Able to uphold and respect procurement ethics and to conduct activities with integrity.

Experience Requirements:

• Minimum 5 years of extensive experience in procurement environment.
• Experience in customer service will be advantageous.
• Strong business operations and economic knowledge to understand which purchases and investments are most beneficial.
• Highly organized professional with extensive experience in administration.

Attributes and Behaviours:

• Ability to work with little supervision and track multiple processes.
• Outstanding organizational and coordination abilities.
• Excellent communication and interpersonal skills.
• Can work with tight deadlines.