As a strong communicator and skilled Chief Accountant, your mission is to streamline our
budgeting, payroll, and financial reporting processes, to produce thorough financial-status
reports for senior management to help improve our operational efficiency and aid in our
continued growth.
Objectives of this Role
Provide comprehensive financial updates to senior management by evaluating, analyzing,
and reporting appropriate data points
Guide financial decisions by applying company policies and procedures to current
economic landscape
Develop, implement, and maintain financial controls and guidelines
Achieve budgeting goals with proper scheduling, analysis, and corrective action
Maximize payroll efficiency through innovative process development
Help develop and support short and long-term operational strategies
Daily and Monthly Responsibilities
Manage and monitor all accounts, ledgers, and reporting systems ensuring compliance
with appropriate standards and regulatory requirements as well as the requirements
of the suppliers contracts
Maintain internal control safeguards for the receipt of revenue, costs and both team and
organizational budgets and actual expenditures
In conjunction with the Managing Director, establish financial and operating benchmarks,
budgets, program monitoring, and reporting standards on a bi-weekly, monthly, and annual
basis
Implement consistent accounting policies, practices, and procedures across all programs,
upholding local legal standards by remaining knowledgeable about existing, new, and
future legislation
Develop and enforce internal controls to maximize protection of company assets, policies,
procedures, and workflow
Oversee and support the team with dynamic leadership that creates an environment of
trust and productivity
Reconcile and prepare and analyze the general accounting functions, including, but not
limited to:
Accounting transactions, transfers
Accounts payable, accounts receivable
General ledger, and taxes
Cash receipts, control petty cash
Ensure accurate procedures are being met regarding cash, credit card and check
processing
Timely bank payments
Payroll and utilities
Monthly, quarterly and annual closings
Debt activity
Personal account statement reconciliations, check runs on personal bank
accounts, personal expenditures
Quarterly and year-end financial audit activities and the annual corporate
financial controls audit
Accounting/bookkeeping and processing expense reports
Budgeting, cash forecasting
Revenue and expenditure variance analysis
Balance sheets and profit/loss statements
Expenses submitted by employees Monthly Sales reports for the brands, Price
comparisons, SOH reports, Sales persons ranking performance reports, Open to buy
reports
Prepare and approve commission and incentive rewards to the sales team, assist the
Senior Accountant with the monthly Payroll
Communicate with the retail sales teams on performance management and monitor the
sales performance of agreed promotional activities and recommend corrective action
where necessary to achieve set targets
Conduct weekly sales meetings with the ARM discussing the shop Actual sales vs.
Monthly sales targets
Oversee and ensure compliance of all staff with established company policies Coordinate
with the ARM about slow moving / obsolete stock and ways of liquidate
Communicate with the retail sales teams on performance management
Processing travel related expense reports
Organizing efficient filing systems and keeping adequate records
Furthermore, another primary role is to perform a variety of administrative tasks, to support
the management and to advise executives on vital decisions that could directly
contribute to the success of the company.
To ensure success, you need to be intuitive to the needs of the management and work
autonomously to provide customized administrative support in a timely manner on a
variety of tasks -providing assistance in daily operations and helping to coordinate other
important activities related to the Managing Director (MD) as well as the Assistant Retail
Manager (ARM).
You will need to be extremely proactive by optimizing operations and auditing systems for
inefficiencies—finding opportunities for improvement without being asked. Also, to be
versatile and highly-organized and exhibit excellent organizational skills.
There is also a fair bit of research and writing involved -as you might need to dig into the
statistics and performance of a company to compile reports that will ultimately help shape
company policy. This gives the the management a bird’s eye view of the company and
puts them in a good position to help executives make strategic decisions. You will be also
assist the Managing Director in negotiations in the best interest with suppliers
regarding price, terms, deliveries, freight, insurance, quality, special discounts, quick
payment discounts, extended credit and general marketing strategy
Communicating regularly is a must as well as collaborating with practically every member
of the organization from the sales staff, the HR / Accounting / Logistics team as
well as the management as they are often required to oversee and implement internal
projects.
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