Administrative Officer

• ABOUT US

SEA Ventures Company is a business accelerator and incubator that strives to unlock and invest in human potential. We work on building the entrepreneurship ecosystem by implementing the best practices locally and globally along with our strategic partners.

• OUR VISION

Develop highly skilled entrepreneurial leaders whose ventures will develop their countries to a brighter sustainable future.

• OUR MISSION

We are committed to accelerating entrepreneurs' career and business success.

• Provide administrative support to the Project Manager in planning, organizing, and executing project tasks
• Assist in monitoring project schedules, deadlines, and deliverables
• Maintain project files, documents, and records in an organized manner
• Collaborate with team members to ensure project objectives are met efficiently
• Communicate effectively with team members to ensure clarity and efficiency in operations
• Serve as a point of contact between internal departments, external partners, and clients
• Assist in preparing reports, presentations, and other documents as needed
• Conducting research, collect, and analyze data
• Entering data, maintaining databases, and keeping records
• Copying and scanning documents, as well as taking notes
• Handling incoming and outgoing correspondence, including communication, emails, letters, packages, etc
• Coordinating schedules, appointments, meetings, and any other logistics arrangements
• Coordinating logistics for meetings, events, and workshops as required
• Develop good client relationships
• Smooth out problems within the workplace
• Monitor spending expenses and budget
• Ensuring that health, safety, and security rules are followed
• Ensuring a consistent standard of customer service
• Maintaining office efficiency by organizing and implementing administrative systems
• Manage office supplies inventory and reorder as necessary
• Ensure the office premises are clean, safe, and well-maintained
• Resolving client issues to their overall satisfaction
• Ensuring product quality and availability

Other responsibilities:

• Attend staff/clients’ meetings, and writing minutes of meeting when required
• Monitor progress and make adjustments as needed
• Represent the company in internal and external committees/organizations
• Completing tasks assigned by the manager accurately and efficiently
• Support other team members as needed and when required
• Handle confidential information with discretion and professionalism
• Observing best business practices and etiquette
• Additional may be given as needed and when needed

Other:

• Flexibility to accommodate after-hours commitments as needed
• Willingness to work on weekends when necessary
• Flexibility to travel as needed

• Bachelor degree in Business or related major.
• 1+ years of work experience
• Previous relevant experience with the job is a plus
• Entrepreneurial drive is a plus
• Must have exceptional attention to details
• Excellent time-management and organizational skills
• Outstanding verbal and written communication skills
• Problem-solving skills
• Planning and scheduling techniques
• Teamwork and interpersonal relationships
• Must be proficient with Microsoft Office and Google products
• Ability to multitask
• Detail-oriented and efficient
• Ability to work under pressure
• Bilingual Arabic/English