Head of Procurement - Topian

Summary

The Head of Procurement in NEOM Food drives the procurement of low to high complexity project packages, manages the full lifecycle of contracts and supports Neom Food CFO and Business units stakeholders on the execution of the procurement for projects, working effectively with internal departments, external stakeholders, and other members of the NEOM Procurement team.

The Head of Procurement provides commercial leadership, developing and executing framework to ensure procurement process is conducted with rigorous professional standards in full compliance with NEOM governance.

Monitors and tracks post signing delivery against set milestones and holds proponents, package owners to account for delivery. Ensures with head of legal proper counterparts and penalties for non performance are integrated in contractual agreements.

Position description and responsibilities

Policies & Procedures

• Manages the Procurement of OPEX and CAPEX packages in FOOD following NEOM policies, procedure and processes.
• Assesses governance documents and suggests improvements to category and contracting strategies.
• Accountable for Procurement Policy and ensures the FOOD team is updated regarding any changes in procurement processes.
• Facilitates Topian NTC meetings or leads process to ensure consistency with strategy and procedures with Business Unit heads, CEO and CFO.

Contracting Strategies & Tender Plans          

Ensure quality of scope, alignment with strategy, reviews quality and clarity of key milestones

Reviews proponent   scope of work and advises most appropriate tendering and contracting strategy.

Examine scope of work and other information provided by End Users and/or consultants for completeness and consistency.

Evaluate the completeness and correctness of tender documentation, suggests the improvements and communication discovered gaps to CFO

Tender Documents

• Examine Tender Documents to be issued for quality check.
• Provide guidance to the proponents when preparing comprehensive packages, incl. SOW, Tender plan, PRF, PR, PO.
• Provide guidance to the FOOD team regarding communication, bidder’s queries, and Tender Addendums during the tender period with necessary input from the End User where required.
• Recognize procurement negotiation issues and options and make informed assessment of negotiation arguments

Tender Evaluation      

• Cross check evaluation of the technical submissions and evaluation of the commercial bids.
• Checks and finalizes recommendation for award for Notice of Award together with the proponent

Contract Formation    

• Cross checks contract documents for signature and execution.
• Guides the FOOD team in issuing Letter of Reward and Regret as appropriate from a process perspective.
• Support the relevant stakeholders in developing related materials to implement innovative performance and measurement metrics and incentive schemes in alignment with relevant stakeholders

Contract Administration and Documents Auditing     

• Provides advice on all contractual issues during the complete life cycle of the contract until the contract closes out.
• Monitor supplier performance to ensure targets are met and identify ways to improve the supply chain process with suppliers
• Liaise with Shared Services as necessary for all contract procurements requiring inputs or actions thereto, mainly with Procurement, Accounting, Legal & Insurance, SRM, Finance Department.
• Lead stakeholder communications regarding contractual updates, changes, and overall performance, and provide guidance on complex matters
• Ensures effective document records are retained and audit and performance management mechanisms are in place.
• Escalate any contractual deviations to CFO and legal department & closely follow-up legal actions as a result of contractual deviations

Management / Leadership      

• On behalf of Leadership maintains relationship with Procurement key stakeholders and sets up performance tracking and transparency to foster a culture of collaboration and performance to ensure required speed of delivery
• Coaches the FOOD procurement team members to develop new insights from analysis and leading to a deliver solid set of actionable recommendations.
• Identifies opportunities and leads efforts for cost reduction and increased efficiencies.
• Provides technical advice on specifications, supply, and logistics arrangements to facilitate efficient procurement, clearance, storage and distribution of supplies and equipment, services and works to be delivered.
• Assesses supply operations and control mechanisms and advise on appropriate actions.
• Works with the other NEOM Sectors and Departments, as required.
• Ensures preparation of status reports required for budget reviews, schedule analysis, annual reports, or other reports as may be required.
• Is accountable for quality and timeliness of critical deliverables and communications.

Knowledge and Experience

• Proven experience in contract management (5+ years)
• Knowledge of SAP ERP system and contract management on SAP Ariba
• Experience in drafting documentation and presentations for internal tender approval meetings are essential
• Ability to prepare project/service acceptance documents and is diligent in following through to ensure acceptances are approved
• Competent in entering contracts and subcontracts, tenders issued, and proposals into the required organizational databases. This needs to be done in a timely and a secure manner
• Ability to identify contractual problems and to take appropriate action to ensure a satisfactory resolution
• Project Management skills is a must to deliver tenders to contractors and subcontractors on time and with the appropriate approvals
• A working knowledge of Food industry business practices and contract administration principles will be an added advantage
• A working knowledge of construction practices and contract administration principles will be an added advantage
• Must possess strong written and oral communication skills and a working knowledge of SAP Ariba
• Strong analytical and problem-solving skills with the ability to interpret data and trends.
• Excellent communication and presentation skills to inform and manage stakeholders regarding all contract-related matters
• Needs to enjoy and thrive in a fast-paced delivery environment