Admin Officer

Responsibilities:

• Oversee and manage the schedules of the office boy and driver to ensure timely completion of tasks.
• Maintain and update office inventory, including office supplies, equipment, and materials.
• Coordinate with suppliers for timely replenishment of stock.
• Ensure the office environment is clean, organized, and conducive to productivity.
• Coordinate with maintenance personnel for any repairs or maintenance requirements.
• Greet and welcome guests in a professional and courteous manner.
• Manage incoming calls, redirect calls, and take accurate messages.
• Coordinate travel arrangements for employees, including flights, accommodations, and transportation.
• Ensure travel itineraries are well-organized and communicated to staff.
• Assist the project team by taking minutes during meetings and ensuring timely distribution to attendees.
• Assist Project team in preparing bi weekly and monthly reports
• Assemble and organize meeting materials, presentations, and notes as required.

Qualifications:

• Proven experience as an Admin Officer, Receptionist, or Project Secretary.

• Strong organizational and multitasking skills.

• Excellent communication and interpersonal abilities.

• Proficiency in MS Office (MS Word, Excel, and PowerPoint).

• Attention to detail and problem-solving skills.

• Ability to work independently and as part of a team.