Department Manager - Operational Excellence (PMO) (E1)

General Description of Role and Responsibilities:

• Review and update policies, processes, and procedures, quality assurance, continuous improvement, risk management, training, and project monitoring & reporting.
• Developing and getting ratified department operating structure and department operating processes and procedures based on the PMM processes and procedures.
• Assessing the capability of the existing PMO Department staff and recommending appropriate roles and responsibilities.
• Preparing the department knowledge transfer program which includes comprehensive on-the-job learning
• Ensuring the Stage-Gate Process is applied consistently to projects.
• Establishing and maintaining a quality management system for the PMO that is aligned with the PMM.
• Ensuring that quality assurance management is implemented for each project.
• Reviewing bidder's quality submittals.
• Implementing a Risk Management procedure and system that is in alignment with the PMM template. This will include establishing a typical risk register to facilitate the identification of risks, likelihood of occurrence, mitigation measures, and assignment of responsibilities.
• Enforcing the establishment of Risk Registers for each project by the Construction Management contractor.
• Review the Risk Registers of all projects monthly.
• Analyze project performance data to identify risks and issues.
• Reviewing, validating, and consolidating project monthly dashboards and reports highlighting any concerns
• Developing a consolidated dashboard per the available PMIS requirements.
• Developing and issuing periodical project dashboards, presentations, and reports to concerned internal and external stakeholders.
• Provide support in completing all the requested tasks in PMIS.
• Develop a set of KPIs to measure the performance of the projects and clusters.
• Ensure the timely and accuracy of project data input to the PMIS (i.e. Primavera P6, Oracle Project Module, Oracle Unifier, etc).
• Coordinate performance evaluation of contractors and consultants by cluster management and classify (based on capability and performance).
• Informs themselves of the relevant Quality, Environmental, Safety, and Occupational Health Policies, Manuals, and Procedures in place within Hill International, and ensures continued compliance with these requirements while employed by Hill.
• Perform other duties as assigned by the line manager/supervisor.