Administrative Officer

We are looking to hire an Administrative Officer /Associate at ProgressSoft Oman to manage administrative daily tasks and activities of the office and provide clerical support for all teams at the branch.

Responsibilities:

• Receive and direct in-coming calls. 
• Handle office facilities’ requirements (i.e. purchasing of supplies, stationery, cleaning services, and cars).
• Renew and maintain ProgressSoft Oman’s registration documents with the ministries.
• Coordinate local affairs activities; review and approve payments for utility service companies (i.e. electricity, land lines, cellular phones lines, internet, etc.). 
• Assist in organizing, negotiating, approving, and implementing service contracts for ProgressSoft Oman’s office including, but not limited to, maintenance of electrical, sanitary, air-conditioning and CCTV systems.
• Assist administration management in updating and maintaining the office’s policies and procedures.
• Handle travel arrangements for business trips (visa applications, airline tickets, hotel accommodations, airport drop-off and pick-up, etc.) for ProgressSoft employees and guests and ensure that it is according to ProgressSoft's policy and standards.
• Assist administration management in negotiating to get the best offers from hotels, travel agencies, shipping services, car rentals, etc.
• Keep track of employee work residency dates and assist in the renewal process.
• Assist administration management in the planning and execution of activities and events. 
• Assist other departments in data entry and project management systems.
• Perform any other job-related tasks as assigned by the Administration Management.

Requirements:

• Excellent written and verbal communication skills (Arabic & English).
• Proficient in MS Office (MS Excel, MS Word, and MS PowerPoint).
• Excellent time management skills and the ability to set priorities.
• Strong organizational skills and attention to details.
• Excellent problem-solving skills and the ability to multi-task.
• Background in office administration is preferred.